How To Print Pay Stubs In Quickbooks
Still trying to figure out how to print pay stubs in Quickbooks? Even if you happen to forget your voucher checks, you can still fire up Quickbooks to print stubs for your employees. Quickbooks will print the stubs in a landscape format, meaning the pages will contain multiple stubs. This allows for a fast and efficient method for creating pay stubs.
To print pay stubs in Quickbooks, access the File Menu > Print Forms > Pay stubs. Now go through the list of available checks and their respective dates. If you don’t see the check you wish to print listed here, click the drop-down arrow next to Bank Account and choose another account from the list.
It’s important to note that Quickbooks automatically fills in date for each check stub by default. If this date is incorrect and/or you wish to change it for whatever reason, enter a new starting and finish date in the Checks Dated and Thru field. Double-check this field to ensure it’s correct before proceeding, because you won’t be able to change the date on your pay stubs once they are printed.
You should now select the paychecks for which you need the stubs printed. Quickbooks will automatically print the entire list by default; however, you can click on individual checks within the list to remove them. If you wish to print all but one check in a list, for instance, you should click on the check to omit it from the printing task. Alternatively, you can select None to print individual checks instead of an entire list.
When you are finished selecting the checks you wish to print, click OK, followed by choosing a font (optional) and the number of print copies.
What should you do if Quickbooks isn’t printing your pay stubs? First, check to make sure the correct printer is selected in Quickbooks. If you have multiple printer drivers installed on your desktop or laptop computer, it could be trying to print from an old printer — one that’s no longer connected to your computer. Nine out of ten times, this problem is caused by Quickbooks trying to print via a disconnected or non-existent printer. If the right printer is selected and your pay stubs still aren’t printing, refer to Intuit’s help section for more information.
Did this tutorial work for you? Let us know in the comments section below!
Intuit Acquires UK Payroll Service PaySuite
Intuit, maker of Quickbooks, announced the acquisition of the U.K.-based payroll service PaySuite earlier this month.
According to a blog post made by Intuit, Quickbooks is used by some 1.7 million users worldwide, making it the most popular business accounting software. Intuit also shared some insight into its decision regarding the acquisition of PaySuite, stating that it will help them accomplish their goal of achieving “best-in-class add-on services that integrate seamlessly with our core accounting application.”
So, what exactly is PaySuite? And why does Intuit believe it will boost their presence in the accounting software market? PaySuite is an all-inclusive business payroll service based out of the U.K. Unlike most payroll services, however, PaySuite offers a variety of helpful tools and features to streamline the process of running a business. Of course, this is a similar approach used by Intuit, which also offers a variety of tools and features in its Quickbooks products.
Another reason why PaySuite shines above competing payroll services is because it’s designed with an emphasis of simplicity and ease of use. Once you’ve entered the number of hours worked by employees, it will automatically calculate the appropriate tax, generate an electronic payslip, and then send Real Time Information (RTI) submission to the HMRC. This hands-off approach is one of the many reasons why so many U.K. businesses choose PaySuite for their payroll services.
Intuit notes that the recent acquisition of PaySuite is part of a larger plan to offer small businesses a full-range of cloud-based software. With PaySuite under its belt, Intuit can help small businesses integrate their payroll data directly into Quickbooks, which subsequently will save time and energy.
Some of the different features offered in PaySuite include:
- Bacs
- Reporting
- Real-time data
- Cloud technology
- Unlimited employees
- P45
- Calculate PAYE and NI
- Electronic payslips
- Pensions
- Unlimited Payrolls
“All the features you need to pay your wages/ PaySuite has been designed for the needs of small-medium businesses. Simply enter the hours your staff have worked, PaySuite will then calculate the PAYE and NI. You can then file with HMRC your Real Time Information (RTI), generate a payslip by email or simply print it off.,” wrote PaySuite on its official website.
Remember to check back with our blog here at MyVao.com for the latest updates on Intuit and Quickbooks!
Do you think this acquisition was a smart move for Intuit? Let us know in the comments section below!
How To Print The Check Register
Can’t seem to locate the option to print the check register in your Quickbooks account? This is obviously a critical process that nearly every business owner will use at some point or another. If you are balancing your bank account, for instance, you’ll probably want copies of your statements and transactions. But how exactly do you print the check register in Quickbooks?
Steps To Printing The Check Register
Thankfully, printing the check register is a quick and easy process that should only take a couple minutes to complete. Intuit has streamlined the process by implementing several convenient shortcuts designed specifically for this task. So the next time you are looking to print the check register in your account, refer to this blog post for a simple step-by-step walkthrough.
To print the check register, fire up your Quickbooks and access Edit from the main menu, followed by Use Register. You should see a list of applicable accounts appear on your screen. Scan through the accounts and choose the one that you wish to print and click OK. Lok at the top of the register for the Print button. Click it and enter both a starting and end date for the range you wish to print. If you only want to print the check register for a particularly month, select the month in the date range. There’s no need to print the entire account history if you only need a select date, so make sure the range is set up appropriately.
Note: Quickbooks allows you to print the check register in split detail. If you wish to take advantage of this feature, click the box labeled Print splits detail. In doing so, Quickbooks will split the detail in two separate documents.
When you are finished choosing the account and date range for the check register, click OK followed by Print.
Exporting Check Register
Some users may prefer to export their check register as a text or CSV file rather than print it. The process is pretty much the same, only with a few minor changes. Before you click Print, choose Settings > and select either ASCII Text File, Comma Delimited File or Tab Delimited File. Choose a location to store the file (e.g. your computer hard drive, flash drive, cloud, etc.) and click Save.
Did this tutorial work for you? Let us know in the comments section below!
How To Set Default Invoice Template In Quickbooks
If you send invoices to customers and clients on a regular basis, you may want to define a default template. Granted, you can always manually choose a template during each time you create an invoice, but a smarter (and faster) method is to set a default template. Doing so will automatically include your custom template each time you send an invoice, allowing you to focus on other aspects of running and managing your business.
How To Set Default Invoice Template
To set a recently created invoice template as the default template, access Edit > Preferences > Sales & Customers > Company Preferences. In the miscellaneous section, you should see a drop-down list of all your templates. Click the drop-down arrow and choose the template you wish to use as your default packing slip when sending invoices to clients and customers. You can also choose a default pick list under the Sales & Order section. Don’t worry, you can always go back and change this later if you prefer.
Why Won’t My Invoice Template Save as Default?
Intuit notes that some users may not be able to set a default invoice template in their account. If you are experiencing difficulty setting a default invoice, you should first attempt to resort your invoice templates. This is done by choosing List > Templates > View > Re-sort list > and clicking OK. After resorting your templates, go and create a new “test” template under Customers > Create Template. Assuming it works, your new test template will automatically be set to default. Quickbooks normally sets your most recently created template as the default template. Of course, you can follow the steps mentioned above to choose any template as your default template, including old ones.
If resorting did not solve the problem, try testing a different invoice template. Go to Customers > Create Template and create a new test invoice with the standard template. Rather than choosing a custom template, however, it’s recommended that you choose one marked with “Intuit.” Enter the customer and item details on the invoice and click Save & Close.
The key thing to remember is that Quickbooks normally sets your most recently created invoice template as default. If you wish to choose a different default template, however, you can follow the steps mentioned above.
Did these steps work for you? Let us know in the comments section below!
How To Add a Credit Memo
The credit memo is used in the event that a customer or client returns items that you’ve already recorded. Failure to set up a credit memo could result in the item being recorded twice; thus, throwing off your entire balance. Intuit acknowledges this potential problem and offers users a quick and easy solution through the use of credit memos.
To set up a credit memo, choose Create Create Memos/Refund under the Customers menu from within the main Quickbooks portal area. Scroll down to the Customer/Job field and choose the appropriate customer and job for which you are issuing the memo/refund. If the customer has multiple jobs, double-check to make sure the memo is attached to job for which you want to issue a refund.
Next, choose a template for your memo under the Lists menu. Once you click the drop-down menu, you’ll see a list of available templates from which to choose. Select the desired one and proceed to the next step.
You will now need to specify the Accounts Receivable to use with the memo. Click the Account drop-down button and choose the appropriate account. In the line item, enter the item (or items) being returned by the customer/client. It’s recommended that you use the exact same billing information as displayed on the original billing statement or invoice.
Quickbooks also allows users to specify a class with credit memos. This step is completely optional, but doing so will allow you to track your transactions with greater ease. If you run a business with multiple branches, for instance, you may want to set up a unique class for each branch. And assuming one of these branches requires the use of a credit memo, you can use a class to connect the memo with the appropriate branch.
Another optional step in creating a credit memo is adding a customer message. If you want to include a message to the customer or client, select a previously used message from the drop-down box or create a new one from scratch.
When you are finished setting up the credit memo, click Save to complete the process. Upon clicking Save, a new window will appear asking you how you wish to use the credit memo. Choose one of the three following options:
- Retain as an available credit
- Give a refund
- Apply to an invoice
How To Apply a Sales Discount In Quickbooks
It’s not uncommon for small businesses and retailers to offer sales discounts to their customers. While you can always reduce the initial invoice to reflect a promotional sale, this doesn’t have the same impact as seeing the cost-difference. For instance, sending a customer an invoice for “$200.00 $129.99″ looks better than an invoice for “$129.99.” By including the original and the sale price in your invoice, customers will feel like they receiving a better deal.
To apply a sales discount on an invoice or order form, you must first create a special discount item and then enter it on the form. Click on the Lists menu followed by Item List. Next, click Item and then New. You should then see several drop-down boxes. Click the one labeled Item and choose a name for your discounted item, such as Product A Discounted at 30%.
Now, you will need to enter a description for your discounted item. Think long and hard about your description, because this will be displayed on your sales form.
In the amount field, enter the amount of the discount. This can be done either with a percentage or dollar figure. If you want to offer customers a 30% discount, for example, enter “30%” in the discount amount field. On the other hand, if you want to offer customers a flat discount of $50, enter $50. You can also choose to leave this field blank if you plan to enter custom discounts on the actual sales form. Leaving the field blank will allow you to enter different discount amounts in different sales forms.
After choosing the amount of your discount (or leaving the field blank), click the drop-down box labeled Account and select the income amount for tracking customer discounts. Last but not least, click the drop-down box for Tax Code to choose a taxable code for your discount. This basically sets up the sales form to apply sales tax before the discount is applied — a measure required by some states.
Hopefully, this guide will give you a better understanding of how to apply a discount to one or more sales forms in Quickbooks. By using sales and promotions, you’ll retain more of your existing customers/clients while subsequently attracting new ones. It’s an otherwise simple tactic that can make a world of difference in your normal business operations.
To view a video tutorial for the process above please visit the following link: https://www.youtube.com/watch?v=8lzWp6KeJpQ
Intuit Launches ‘Quickbooks Bitcoin Payments’
Last month, Intuit announced the addition of a new payment method to its payment processing service. But this isn’t a traditional method of payment such as credit cards, debit cards, bank transfers, etc.; it’s the digital currency Bitcoin. Bitcoin has experienced a surge in popularity, as major online retailers like Tiger Direct and Overstock are now accepting it. News of Intuit’s “Quickbooks Bitcoin Payments” is just one more sign that the currency is here to stay.
In case this is your first time hearing about Bitcoin, let me give you a quick crash course on the currency. Originally created in 2009, it’s a decentralized digital currency with no banks or regulatory systems serving as the “middle man.” This unique formula has made it an attractive payment method for both merchants and clients alike.
Using Quickbooks Bitcoin Payments, small businesses can accept this revolutionary new currency with ease. Normally, both the merchant and the client/customer would need a Bitcoin Wallet to perform a transaction. However, with Quickboosk Bitcoin Payments, only the client needs a Wallet. In fact, merchants using the service will never see a wallet or Bitcoin when accepting payments of the digital currency.
“During incubation week, we experimented with bitcoin to solve the aforementioned pains associated with getting paid. We came up with an innovative way to enable small businesses to accept bitcoin payments without any risk or a bitcoin wallet. We’re still testing our bitcoin service. Stay tuned for more details! Sign up for the beta waiting list here,” wrote Intuit on its website.
Some of the benefits of accepting Bitcoin payments includes the following:
- No chargebacks
- Instant transactions between merchant and client
- Safe and secure method of payment
- Easier and safer to hold Bitcoins as opposed to cash
- No credit card transaction fees
- Protects both parties’ identities
- Being that there are a finite amount of Bitcoins, proponents of the system claim its protected against inflation
Is Bitcoin right for your business? There are both advantages and disadvantages to this new digital currency. While it’s typically cheaper to accept Bitcoin than other forms of payment, it’s more susceptible to price volatility. Bitcoin prices change on a regular basis, shifting by massive amounts in short periods of time. Granted, traditional currency may also experience value changes, but Bitcoin is more susceptible to market volatility.
You can learn more about Quickbooks Bitcoin Payments by visiting Intuit’s official website at http://intuitlabs.com/labexperiments/quickbooks-bitcoin-payments.
How To Void an Invoice
Did you accidentally send a client the wrong invoice? Quickbooks allows users to either delete or void invoices. Deleting it will permanently erase it, preventing you or anyone from else from accessing it in the future. Voiding an invoice, on the other hand, will preserve it in an archive format so you still see and access it. If you believe the latter is the best course of action, keep reading for a step-by-step tutorial on how to void an invoice.
Locate The Invoice
First and foremost, you must find the invoice you wish to void. If you already know the client/customer’s name, access the Customers & Jobs list and choose the respective customer. This should reveal a transactions list to the right, where you can select all transactions and invoices associated with the client.
In the event that you do not know the client’s name, you can search through all of your invoices — or those within a certain time period — by accessing the Transactions tab, followed by Invoices. Click the drop-down arrow next to the invoices box to refine your search based on a specific time period. If you know when the invoice was sent out, for instance, you should choose this time period to narrow your results down.
Void It
Once you’ve found the invoice, go ahead and open it in Quickbooks. From the main menu, select Edit > Void Invoice. Sorry if you were expecting more, but that’s all it takes to void an invoice in Quickbooks! Upon clicking the “Void Invoice” button, it will no longer affect your account, nor will the client be required to pay it.
How To Delete an Invoice
Of course, there may be times when deleting an invoice is the best option. If you accidentally sent out an erroneous invoice, for instance, you probably don’t want it in your archives; therefore, deleting would prove to be the better of the two options. Deleting is permanent, however, so double-check to make sure you are editing the correct invoice before proceeding.
To delete an invoice in Quickbooks, locate the invoice using the method previously mentioned. After identifying and opening the invoice, choose Edit > Delete Invoice from the main menu. Quickbooks will ask you to confirm the changes, at which point you should verify by clicking OK.
Did these steps work for you? Let us know in the comments section below!
Changing Your Company Name In Quickbooks
During the initial setup of Quickbooks, you’ll be asked to enter several different fields of information related to your business, including name, address, legal/tax info. While this process is straight forward thanks to Intuit’s convenient EasyStep Interview, some users may find it difficult to change this information later. If you recently restructured your business from a Sole Proprietorship to a S-Corp, for instance, you’ll need to update your Quickbooks information to reflect the new name of your business/company.
Your company’s name is used on a variety of documents within your Quickbooks account, including payroll, 1099, 940, 941, W-2 and W-3. Allowing your company’s old name to remain on your account could adversely affect all of these documents, potentially even voiding them. This is why it’s important for users to update their Quickbooks account to reflect their new business name.
Note: the only Quickbooks entry that cannot be changed is business type. Make sure this is correct when setting up your Quickbooks account.
Thankfully, changing the other business details in your Quickbooks account — including company name — is an easy and straightforward process that should only take a couple of minutes. To change your company name, access the Company menu > Company infromation. Here, you can edit details about your company, including your name. Delete the old name, enter in your new company name, and click Save to confirm the changes. Quickbooks will then instantly update your account and all of the respective forms to reflect your new company name.
If you are subscribed to an automatic payroll service, such as Assisted Payroll or Quickbooks Payroll, you’ll need to log in to your account to update it with your company name. Refer to the payroll service’s guides for more information on how to change your company name.
To prevent erroneous checks from being sent out, you should also adjust the payroll data before the next pay period. This is done by accessing Employees > Send payroll data > check to make sure there are no pending payroll checks > and click Send to issue a payroll of zero dollars.
Quickbooks makes it easy for users to modify their company information. As instructed in this post, it takes just a few quick and easy steps to change your company name, address, and other information. Just remember to double-check your business type when setting up your account, because this is the one entry that cannot be easily changed at a later time.
Should I Choose Quickbooks Online or Hosted Quickbooks?
Originally founded in 1983 by Scott Cook and Tom Proulx in Mountain View, California, Intuit Quickbooks has quickly become the world’s most popular and widely used accounting software. Intuit’s goal was to “bridge the gap” between professional accountants and business owners, allowing business owners to perform their own full-fledged accounting using the software.
I think it’s safe to say Intuit accomplished this goal, as Quickbooks is powerful enough to accommodate large corporations but still simple enough so that anyone can use it, regardless of prior accounting experience.
If you’re thinking about investing in Quickbooks, one of the decisions you’ll have to make is whether to choose Quickbooks Online or Hosted Quickbooks. Both are excellent options that will allow you to perform your own inventory, payroll, and other accounting-related tasks. However, there are some unique advantages and disadvantages associated with each that users need to be aware of.
Based on the name alone, you might assume Hosted Quickbooks is an offline version of Intuit’s accounting software, whereas Quickbooks Online is the online version. In reality, though, both Quickbooks Online and Hosted Quickbooks are offered online, meaning you can access and use them from practically any Internet-connected computer or device.
Now for the million dollar questions: what’s the difference between Quickbooks Online and Hosted Quickbooks? Hosted Quickbooks is technically a desktop version of Quickbooks hosted online by an authorized third-party company, such as MyVao. Quickbooks Online, on the other hand, is limited strictly to Simple Start, Essentials and Plus. So if you chose Quickbooks Online, you’ll be limited to using Quickbooks Online Simple Start, Essentials or Plus, which may or may not be a problem depending on the size of your business and your accounting needs. Quickbooks Online costs less, but at the same time it also comes with fewer features and “goodies.”
But there are other advantages to using Hosted Quickbooks, such as the superior technical/customer support. With Hosted Quickbooks, clients receive two layers of support: one through Intuit and another through the hosted company. Should an issue ever arise with your software or account, profession technicians will be standing by ready to fix it.
Both Hosted Quickbooks and Quickbooks Online can be accessed over the Internet. With Quickbooks Online, clients log in from their web browser, whereas Hosted Quickbooks clients use a remote connection terminal. Of course, this is a small difference when compared to the other nuances mentioned here.